Job Description

The Assistant Project Manager (APM) delivers on low-medium complexity projects. Manages and leads the coordination of activities with an internal team and vendor partners to provide complete support to the client for all project requests. A successful candidate can communicate clearly with all parties involved in a project, including key stakeholders, internal customers, team members, vendor partners and coordinate a project team around a common set of goals. This role requires the ability to demonstrate exceptional customer service, teamwork, and attention to detail to ensure client satisfaction. Must be able to deal with conflict while maintaining professionalism and focus on the project goals. An APM has strong project management skills, is a forward and creative thinker, has a sense of urgency, and can prioritize and create efficiency when dealing with clients, projects, company, and other work activities.

Key Responsibilities

• Deliver on low-medium level complex projects across all service lines. Supporting Project Managers on high complexity projects as needed.
• Responsible for developing and managing scope, schedule, and budget for each project.
• Manage all facets of project management including design and test fit drawings, building and site requirements, schedule, procurement, quality & risk, and vendor performance.
• Provide measurable and timely response to client inquiries, work requests, and concerns.
• Communicate directly with client to define project goals and provide reports on project status and variances.
• Identify project resources from pre-qualified lists, conduct request for proposals, and complete bid analysis for approval.
• Coordinate a project team of key stakeholders, internal team members and vendor partners who meet the deliverables of the project.
• Complete pre and post project walks with vendor partners and clients.
• Demonstrate capability to read and understand project documents including but not limited to agreements, contracts, drawings, client work requests, vendor proposals, electrical, data management documents, and building infrastructure documents.
• Conduct onsite field audits before, during and after completion of project.
• Develop and maintain complete knowledge of vendor service and material capabilities, processes, and deliverables.
• Oversee the project administrative processes and ensure accurate project documentation is filed in a timely manner.
• Facilitate project meetings and ensure that all meetings are accurately documented, and meeting minutes are distributed.
• Track and manage project issues and resolutions.
• Actively support the internal team that focuses on business development.
• Represent the company through outstanding project delivery, client service, process improvement and support.

Qualifications

• Bachelor's degree (BA/BS/BEng/BArch) preferred not required.
• Minimum four - five years of related experience in project management, real estate and facilities management or project coordination.
• Proficiency with MS Office Suite, MS Project, MS Visio, and other data management software.
• Strong verbal and written communication skills; role requires daily communication with client and team members.
• Requires organization, time management, attention to detail, and prioritization skills through all projects despite workload.
• Must be able to inspect design plans and documents for accuracy.
• Must be able to exchange accurate information at various levels demonstrating the ability to build consensus for decision-making.

Physical Requirements

• Must be able to move within and between client buildings more than 50% of the day.
• Must be available evenings and weekends depending on project deadlines.
• The person in this role needs to be able to occasionally lift up to 25 pounds.
• Able to travel as needed for individual projects within North America.

EEOC

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

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