Job Description

​Agency:  Department of Commerce and Economic Opportunity
Class Title:  EXECUTIVE II - 13852 
Skill Option:  None 
Bilingual Option:  None 
Closing Date/Time: 03/17/2025
Salary: Anticipated Starting Salary $6,339 per month; Full Range $6,339 - $9,178 per month
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU:  RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 45055  

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

The Illinois Department of Commerce and Economic Opportunity (DCEO), Entrepreneurship, Innovation & Technology (EIT), Small Business Office seeks a purpose-driven, initiative-taking individual interested in becoming the Operations Coordinator for its Department of Defense (DoD) funded, for new and existing small businesses. The Operations Coordinator provides management direction and oversees the activities of the Illinois APEX Accelerator. Prepares reports and statements for DoD, the State of Illinois, DCEO, and the Illinois Small Business Development Center Network. We invite qualified applicants to apply for the position of APEX Accelerator Operations Coordinator and become part of DCEO’s team of professionals that ensure our program continues to provide best-in-class government contracting and certification technical assistance to Illinois small businesses. We encourage all to apply.

Essential Functions

• Manages, monitors, and supports all State of IL APEX Accelerator Centers and Department of Defense (DOD) Cooperative Agreements and associated grant funds to ensure APEX Accelerator Compliance with DOD Program requirements.
• Manages and processes APEX grantee budgets for annual DCEO funding ensuring Networks’ Compliance with the Grant Accountability and Transparency Act (GATA).
• Performs programmatic and fiscal reviews on all APEX Accelerator Centers (grantees).
• Assists in the development of annual program proposals for Department of Defense funding.
• Assists in the development of Notice of Funding Opportunities (NOFO) and the evaluation of the applications received for the selection of local APEX Accelerator partners.
• Confers with other coordinators and management on the integration of program activities to address administrative problems and implement program improvements.
• Prepares and delivers outreach presentations at conferences and workshops to organizations, business groups and chambers of commerce.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires the knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration. 
• Requires two (2) years of responsible administrative experience in a public or business organization.

Specialized Skills

• Requires two (2) years of professional experience in a public or private organization managing programs that provide comprehensive technical assistance to staff and end users. 
• Requires two (2) years of professional experience with writing and developing operation manuals for organizations. 
• Requires two (2) years of experience working with public or private organizations focused on program compliance in operating under cooperative agreements or contracts. 
• Requires two (2) years of professional experience with developing work plans and tracking of progress made toward program goals. 
• Requires two (2) years of professional experience with monitoring and evaluating program data to ensure compliance with prescribed policies and procedures. 
• Requires two (2) years of professional experience preparing compliant State or other Federal reports.
• Requires two (2) years of professional experience public speaking and outreach.

Preferred Qualifications

• Prefers two (2) years of professional experience in a public or private organization managing programs that provide comprehensive technical assistance to staff and end users. 
• Prefers two (2) years of professional experience with writing and developing operation manuals for organizations. 
• Prefers two (2) years of professional experience working with public or private organizations focused on program compliance in operating under cooperative agreements or contracts.
• Prefers two (2) years of professional experience with developing work plans and tracking of progress made toward program goals.
• Prefers two (2) years of professional experience with monitoring and evaluating program data to ensure compliance with prescribed policies and procedures. 
• Prefers two (2) years of professional experience preparing compliant State or other Federal reports. 
• Prefers two (2) years of professional experience public speaking and outreach. 

Conditions of Employment

• Requires appropriate, valid driver’s license. 
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate. 
• Requires completion of a background check and self-disclosure of criminal history. 
• Overtime is a condition of employment, and you many be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.

Work Hours: MONDAY - FRIDAY 8:30 AM - 5:00 PM

Work Location: 1020 S. Spring Street; Springfield, IL. 62704

Agency Contact:  [email protected] ( FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE )

Posting Group: Leadership & Management

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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