Job Description

Administrative Assistant

Department: Operations

Reports to: Vikrant Bhasin; Director of Operations

Job Classification: Full-time

Location: In-Office – Rockville, MD

Salary Range: $55,000 – $65,000 Annually

About ABCD & Company:

ABCD & Company (ABCD) is an award-winning, full-service marketing and events transformation agency that reimagines the way organizations approach marketing and events—thinking brand, big, and bold. As a market leader with premier, best-in-class opportunities across the U.S. and U.K., ABCD executes unforgettable experiences and groundbreaking marketing and advertising solutions that solve problems, shape culture, and redefine possibilities.

Headquartered in the D.C. metro area and ranked #779 on the Inc. 5000 list of the fastest-growing private companies in America, ABCD is a trusted partner to Fortune 500 companies, institutions, think tanks, cultural powerhouses, and global brands. The agency has built a reputation for delivering transformative impact that bridges industries, captivates audiences, and drives measurable results.

Position Summary:

The Executive Assistant at ABCD & Company serves as a critical partner to the firm’s leadership, providing high-level administrative, organizational, and strategic support to the four Managing Partners and two Executive Committee members. This role is essential in ensuring the smooth, efficient, and effective operation of executive functions, allowing the leadership team to focus on driving business growth, fostering client relationships, and advancing the agency’s creative and strategic initiatives.

The Executive Assistant acts as a trusted liaison between leadership and internal teams, clients, and external partners, helping to uphold ABCD & Company’s commitment to excellence in marketing, events, and brand experience. By anticipating needs, managing priorities, and ensuring seamless communication, the Executive Assistant plays a vital role in supporting the overall success and forward momentum of the agency.

Key Responsibilities:

Executive Support:

• Managing and coordinating multiple executive calendars, meetings, appointments, and travel arrangements, both domestic and international.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence, and other materials as needed.
• Providing support for special projects and initiatives.
• Serving as a point of contact, handling phone calls and greeting visitors.
• Maintaining filing systems and organizational records.
• Maintain the green decor in the Executive offices through the hired contractor.
• Handling the Food & Beverage needs for all Executives and the Agency.
• Prepare and format documents, presentations, and professional correspondence.
• Track and follow up on assigned tasks and deadlines for the executives.

Administrative & Operations Support:

• Facilitate internal communications between leadership, team members, and external stakeholders.
• Assist with document preparation for client proposals, contracts, and operational materials.
• Support light project management and workflow organization.

Event Support:

• Assist with administrative and logistical coordination of executive-level events or key client engagements.
• Support executives’ participation in industry events, conferences, and internal company events.

Confidentiality & Professionalism:

• Maintain strict confidentiality of sensitive business and client information.
• Represent the ABCD & Company leadership professionally in all written and verbal interactions.
• Provide administrative support related to vendor coordination or office operations when needed.

Note: This list is not exhaustive and may evolve based on business needs.

Required Qualifications:

• Minimum Education: Bachelor’s degree in business administration, Communications, Marketing, or a related field.
• Years of Experience: 3-5 years as an Executive Assistant, Personal Assistant, or Administrative Assistant.

Specific Skills:

• Time Management & Prioritization, Project Coordination, Problem Solving & Resourcefulness, Discretion & Confidentiality.
• Communication Skills: Excellent written communication in email and business writing skills, ability to draft, proofread, and edit communication on behalf of executives.
• Excellent verbal communication, professional phone and virtual presence, and the ability to communication clearly across different seniority levels, both internal and external.
• Interpersonal Skills, has the emotional intelligence to work with different personalities, especially under pressure and the ability to set boundaries diplomatically between partners when priorities conflict

Systems & Tools:

Office Productivity Tools:

• G Suite/Google Workspace (Gmail, Drive, Docs, Sheets).
• Microsoft Office (Word, Excel, PowerPoint).

Project & Task Management Tools:

• Wrike, Asana, Trello, or Monday.com.
• Calendaring & Scheduling Tools.
• Google Calendar (must be expert at handling multiple calendars).
• Calendy or other scheduling automation tools.
• CRM / Marketing Tools (Desired).
• Familiarity with Salesforce.

Communication Tools:

• Slack.

Preferred Qualifications:

• Basic knowledge of marketing terminology or workflows.
• Experience with travel planning for domestic and international events.
• Prior support to a startup or small business environment.

Work Location & Schedule:

• This role is in-person, with a typical schedule of Monday – Friday 9am – 5pm.
• Travel requirements: 0 – 5%.

Compensation & Benefits:

• Salary Range: $55,000 – $60,000 (commensurate with experience and location).

Benefits Include:

• Medical, Dental, and Vision: 80% coverage.
• Available Pre-Tax Benefits: Flexible Spending Account, Health Savings.
• Account, Dependent Care Flexible Spending Account, and Commuter Benefits.

Generous Time Off:

• 14 vacation days (+1 on each work anniversary) and 14 paid holidays.
• 5 sick days and 2 wellness days dedicated to your self-care.
• Additional paid time off is available to support life events including adoption and parental leave, bereavement, and civic responsibilities such as voting and jury duty, and military service.

Financial Wellness:

• 1% match contribution to retirement.
• Charitable donation match up to $500/year to amplify your impact.
• Professional Development: Access to training programs and certifications to support your career growth.

In-Office Perks & Culture:

• Complimentary parking for a stress-free commute.
• Self-Service Breakfast available to fuel your mornings.
• Enjoy complimentary lunch every other Friday.
• Fuel your creativity with access to our snack wall.
• Dress casually on Fridays.
• Stay active with an in-building Peloton gym membership.

Equal Opportunity Employment Statement:

ABCD & Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, veteran status, or any other protected status as defined by federal, state, or local law.

Accessibility:

If you require reasonable accommodations to complete the application process or to perform the essential functions of this role, please contact People and Culture at [email protected].

Application Deadline:

Applications will be accepted until July 20, 2025. Applications will be reviewed on a rolling basis.

How to Apply:

Please submit your resume and a brief cover letter through the Indeed application portal. Only candidates selected for an interview will be contacted.

Job Type: Full-time

About ABCD & Company:

At ABCD & Company, we believe that our clients are more than what they do; we only partner with brands who have the courage to show the world who they are. We create meaningful, deeply impactful marketing campaigns and events to grow our partners’ brands and help them connect with their audiences on a deeper level—with soul. Soul is the missing ingredient in stale and formulaic campaigns and events. Soul is at the core of who we are - it’s the energy that drives us and the magic that helps us innovate. We pride ourselves on being able to infuse soul into every aspect of our work. As a minority-owned company, our mission is to empower marginalized voices that aren’t often represented. Looking at diversity with a soulful lens, we go deeper than the surface-level qualities and include the invisible dimensions of a person’s identity. We do this by breaking down unconscious bias and learned stereotypes that we may not even be aware of but affect our ability to be inclusive. Our philosophy centers on cultural appreciation, not appropriation, and prioritizes equity over equality. We understand that empathy grows through proximity, which is why diverse faces and voices shine in all our campaigns. We have decades of experience creating transformative experiences for market leaders in the banking, non-profit, health, and government industries, among others, we are proud to have been recognized as 2023 Best Places To Work. This accolade reflects our commitment to fostering a positive and inclusive workplace culture. We have extensive experience navigating highly regulated spaces and producing assets that are accessible and compliant. We work with clients who focus on KPIs to deliver ROI, increase positive sentiment, and deliver impact.

Job Tags

Holiday work, Full time, For contractors, Local area, Remote job, Flexible hours, Day shift, Monday to Friday,

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